Microsoft 365 retention vs. backup vs. archiving: What's the difference?
Microsoft 365 is great for sharing, creating and collaborating on data. Protecting data, however, is something else altogether. It’s not so easy. Many organizations assume Microsoft fully protects their information, only to discover gaps when something goes wrong. That’s why data retention, backup and archiving are so important. The three concepts have some similarities, but they serve very different purposes. More importantly, you can’t substitute one for another.