Modern business requires a modern approach. Today, many companies hire employees who work remotely. Because it is important to exchange information, send orders, and receive feedback quickly. High-quality communication is only possible with the participation of modern technologies. We're talking about data rooms where users can save documents and share information. In this case, you can mitigate the problem of distance and also hold meetings with employees on a business trip.

Today, you can find many virtual data rooms on the Internet, and managers are faced with the issue of choosing. A quality program must meet the requirements and have many essential features.

• All documents must be securely protected. Good programs use the latest anti-hacking protocols. Also, some virtual rooms allow you to put watermarks on documents and videos, which confirm ownership.
• A virtual data room should be understandable to anyone, even an inexperienced user. Some employees lack computer experience, so the program should be as simple as possible.
• Of course, data room providers need to make money, which is why the programs are paid for. Pay attention to the subscription cost, trial period, and ongoing free features.

Also, we want to draw attention to modern data room services tools. The list of available functions can be quite long.

• Data encryption;
• Audit log and activity tracking;
• Digital Rights Management;
• Access control;
• Online document viewer (in a browser);
• Bulk upload, drag and drop;
• As much file storage space as you need;
• Usage features suitable for your use case;
• Protection from external threats.

These advantages allow you to use the program to the maximum and get results at optimal costs. Choosing a quality virtual room is a priority for effective managers.

List of The Best Data Room Providers

We understand that analyzing all available offers can take a lot of time, so we decided to compare virtual data rooms and increase your efficiency.

• “We have been using this product for over two years and have been able to verify its functionality and high quality (Gilbert Waters - Co-Founder, Marketing Specialist).” This is one of the leaders in the segment because the program was created in 2012. The service does an excellent job of organizing internal corporate processes and offers clients a large list of tools. Users can share files, organize virtual meetings, and integrate artificial intelligence for analytics. The main disadvantage of the platform is the high cost of subscriptions.
• It is a popular product that appeared in 2019 and became very popular. Moreover, FirmRoom received several prestigious awards in 2020 and was included in the list of the best virtual data room providers. The program offers a wide range of user settings, a nice interface, and a great design. Managers can upload and store documents in the cloud, share them with other users, and edit and publish the necessary information. The program offers a 14-day trial period and an application for Android and iOS devices.
• Another high-quality and convenient electronic data room that allows you to make your business more efficient. The program appeared in 2008 and managed to gain popularity. The main advantages were a high level of security and excellent support service. iDeals has undergone numerous upgrades and received an expanded list of functions. Today, this virtual room is actively used by many companies in medicine, science, banking, and real estate.
• A convenient solution for business optimization. Thanks to a high-quality flow processing algorithm, this data room software allows you to organize employee meetings. FORDATA's core mission is to provide exceptional service, including personalized and proactive customer service, ease of use, and security. Thanks to high-quality work and low subscription costs, the program earned a place on the list of leaders.
• It is a good choice for large corporations that process many documents daily. The program allows you to carry out mass mailings and configure access levels. Unsurprisingly, DataSite is often used by various banks, financial institutions, and companies in the investment and legal sectors.
• This is a great online data room software that has many advantages. The program is extremely easy to use, so users can quickly configure functions and use the available tools effectively. The administrator can assign tasks and also limit the capabilities of ordinary users. SecureDocs uses the most modern security algorithms to guarantee a high level for security and safety of confidential documents.
• This tool offers users convenient and secure file-sharing solutions. The program is easy to learn and can be integrated with other systems, which is very convenient. ShareFile has a low subscription cost and a professional support service. However, we would like to note the additional vulnerability of the system due to interaction with third-party programs. Some users report unstable operations and crashes when problems arise.
• The product appeared on the market in 2010, and today, the service's clients include more than 200 thousand companies in many countries. Virtual data uses the latest encryption algorithms for personal data protection and offers good functions. CapLinked lets you quickly view and edit documents, exchange messages, and hold virtual meetings.

We hope that our article and data room comparison were useful to you and helped you choose a quality program that will make your business more convenient and efficient. You can read a review of each program with a description of its strengths and weaknesses and then make the right decision.